The Importance of Bringing Together Planning and Execution
Nick Ostdick - November 02, 2017
To understand the importance of aligning planning and execution, think about the task of writing a memo or some kind of office communication. What’s the best strategy for effectively communicating ideas to peers? Do you compose the email in one session without filtering what you want to say or the information you want to convey, only then to go back and reread and edit the email at some later date? Or (and perhaps mostly likely, at least for many people), do you compose the email and edit as you go, deleting phrases, substituting words, or changing ideas and adapting the information in the moment as necessary for the best possible communication?
Odds are the most common method of emailing is the latter where edits and alterations are made in real-time as thoughts, ideas, and information hits you during the composing process. Where the first example may be a relic of the past when typewriters or handwritten correspondence was the norm, digital communication and the capacity to edit, rewrite, and revise in the moment means greater maneuverability in creating moments for effective, streamlined, and more productive communication. Where writing and editing/revising were at one time two distinct processes, today these functions are more or less integrated into one function with a greater level of process efficacy.
The same can be said for planning and execution in today’s manufacturing industry. Whereas a decade ago planning and execution were viewed as two distinct processes, today and the evolution of technology and logistics thought-models and the integration of planning and execution in global manufacturing and supply logistics is part and parcel to managing an effective, efficient supply stream. Gone are the days when these two aspects of planning and production existed in silos, which created significant roadblocks for manufacturing companies relative to visibility, transparency, and agility. In today’s manufacturing landscape, the marriage of planning and execution are an inextricable force in how companies operate their planning and production processes.
The beginnings of planning and execution
Throughout the last 10 or 15 years, advancements in optimized supply chain operations — plan for every part strategy, order slotting, sequencing, BOM explosion — have fueled a shift to more dynamic, interactive supply chain practices where planners and managers have greater control and visibility across a company’s entire supply stream. But many companies still engage in operations and demand planning as one stage of the supply process, then view execution as a crapshoot of this planning with little oversight into efficiency, allocation of resources, and cost-effectiveness.
As we discussed a moment ago, this also creates silos at each point in supply chain execution — order fulfillment, warehousing, and transportation — which results in very little monitoring of results, and measurements of performance are often completed far too late to have any real impact on a company’s supply network.
The consequences of this are reduced visibility and transparency, which can severely hamper a company’s ability to be agile and maneuver the complexities of today’s global supply chain management for example — a manufacturing company with facilities across the world can run into severe roadblocks in terms of coordination and communication by operating planning and execution in a vacuum. And this latency between planning and execution can also create a whole new set of complexities for companies weighing centralized or decentralized planning strategies — something we’ll touch on momentarily.
Planning and execution in today’s world
To offer up another analogy on planning and execution in a modern context, let’s look at the notion of a road trip. You’re on the interstate and run into a severe traffic back-up due to unforeseen construction. You input this data into your GPS, which then creates an alternate route to save you time and money. This strategy, which is what we’ll call continuous planning, is how companies must view the intersection between planning and execution, and while this is obviously dependent on implementing the right software solutions with real-time reporting and adjustment capabilities, a fundamental shift in planning and execution philosophy is also required to embrace this new method of thinking.
Many companies currently address latency between planning and execution with re-planning or other strategies that require constant intervention — which is essentially the same as pulling over to the side of the road and consulting a map each time you encounter a disruption. Continuous planning, however, with assistance from networked systems, cloud-computing, and in-memory technologies is the only way to drive value and increase supply chain efficiency, especially in a more diverse, variant-rich supply stream with production and warehousing on a global scale.
Another factor to consider when merging planning and execution is the relationship between centralized and decentralized planning. Centralized planning, with a singular hub for all facilities to report, lacks the visibility and transparency we’ve discussed because facilities don’t have access or insight into how each one functions and the reporting thereof. On the other hand, a decentralized planning system operates each facility as a self-contained unit, and while there may be communication between these units, planning and execution across all units can be difficult because reporting and analysis is not filtered into one centralized location.
Where merging planning and execution into a continuing planning strategy comes into play is creating a bridge between these two systems of planning whereby each facility not only reports to a centralized location, but can also access key data that is crucial to driving production efficiency where delivery is met on-time in the specified quantities and conditions.
So, why merge planning and execution?
Given how far demand planning and execution have come during the last 10 to 15 years, it’s difficult to see where these concepts will go in the next 10 years, except to say the sky's the limit. Continuing advancements in technology and the proliferation of continuous planning strategy will significantly impact an industry that is becoming ever-more connected and diverse as new markets emerge and establish themselves. And companies who successfully reengineer their strategies to view planning and execution as a single action will be well-positioned to gain a competitive advantage in a very competitive industry.